Secretary (OA) at Tucson

JOB SUMMARY:

Dedicated to Patient-Centered Care, the Southern Arizona VA Healthcare System (SAVAHCS) is a state of the art network of health care facilities throughout Southern Arizona comprised of the medical center in Tucson, Arizona and seven Community Based Outpatient Clinics in Casa Grande, Green Valley, Safford, Sierra Vista, Yuma, Northwest and Southeast Tucson. Through an environment of compassion, education, and research, SAVAHCS is a national model of clinical and organizational excellence.

Vacancy Identification Number (VIN): 921946 (please include on all documents)

 

OUR MISSION:  To fulfill President Lincolns promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are Americas Veterans.

How would you like to become a part of a team providing compassionate care to Veterans? 

 

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Southern Arizona VA Health Care System honors Americas Veterans by providing exceptional health care that improves their health and well being.

Are YOU the one?

We expect members of the SAVAHCS team to continually meet the VISN 18 Quality Standards.

Safety: SAFETY comes first!

Kindness: Treat Veterans, families, guests and SAVAHCS team members with compassion, respect and dignity.

Performance Excellence: Give your personal best and strive to "exceed expectations."

Presentation: Demonstrate professionalism, positive attitude and passion.

Stewardship: Accept responsibility for the duties entrusted to you, maintain the environment and support the SAVAHCS tradition of exceptional health care.

KEY REQUIREMENTS

• You must be a US citizen to apply for this job
• Subject to a background/suitability investigation.
• Designated and/or random drug testing may be required.

DUTIES:Back to top

Position is located in the Facilities Management Service Line, an office that provides guidance, control and direction of Facilities Management matters. 

·  Is an active participant in the management of planning, directing and coordinating a full range of secretarial and clerical work and interacts at all levels throughout the Medical Center. 

·  Resolves any problems associated with the secretarial and clerical work of all Facilities Management Units and performs the following duties:

·  Screens calls and visitors, follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations.

·  Receives, stamps, and reviews all incoming correspondence, publications, regulations and directives, which may affect Facilities Management.

·  Responds to requests regarding Facilities Management functions and personally prepares responses from source material.

Work Schedule:  Monday - Friday,  8:00 am to 4:30 pm 
Position Description Title/PD#: Secretary (OA), #035400 
Relocation Expenses: Relocation expenses ARE NOT authorized for this position.

QUALIFICATIONS REQUIRED:Back to top

To qualify for this position, applicants must meet all requirements by the closing date of this

announcement  Tuesday, July 30, 2013

 

Time-in-grade:  Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.

 

Specialized Experience:

Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization.  Examples of specialized experience would typically include, but are not limited to:

·  Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.  

OR

Applicants may substitute 4 years above high school education for the experience required for the GS-05 level. (Transcripts Required)

OR

Applicants may also combine education and experience to qualify at the GS-05 level.  To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned).  Then identify the percentage of required experience you possess.  Add the two percentages.  The total percentage must equal at least 100 percent to qualify at the GS-05. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) based on your application for this position.

KSA 1 - Ability to plan, coordinate, monitor and accomplish a variety of clerical and administrative support tasks.

KSA 2 - Ability to manage the clerical and administrative support work of an office.

KSA 3 - Ability to use computer software.

KSA 4 - Skill in dealing effectively with a diverse group of customers.

KSA 5 - Ability to maintain a calendar of appointments and events.

KSA 6 - Ability to organize and plan the work of an office using adequate control procedures.

KSA 7 - Ability to compose and review written material for compliance with rules of correspondence and grammar.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website:  http://www.ed.gov/admins/finaid/accred/index.html  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

PHYSICAL REQUIREMENTS:  Light Lifting (under 15 pounds); Light Carrying (under 15 pounds); Straight Pulling (up to 1/2 hour); Pushing (up to 1/2 hour); Reaching above shoulder; Use of fingers; Both hands required; Walking (up to 1 hours); Standing (up to 1 hours); Repeated bending (up to 1 hour);  Specific visual requirements (Good distant vision in one eye and ability to read w/o strain, printed material the size of typewritten, glasses ok); Hearing (aid permitted)

Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx

HOW YOU WILL BE EVALUATED:

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Country: USA, State: Arizona, City: Tucson, Company: Veterans Affairs, Veterans Health Administration.