Records Clerk- Law Firm at Scottsdale

Vendor Direct Solutions is a market leader in law firm and organization information management consulting and outsourcing. We currently have a need for an experiencedRecordsAssociate to work at a well-established client law firm in Scottsdale, AZ. This will be a full -time position.

Position Summary

The Records Associate is on-site delivering exceptional customer service to client. Responsibilities include file and database maintenance, fulfilling client record requests and special projects as needed.

Job duties

Creating and maintaining files according to established policies and procedures.

Data entry of all records into the client records management database.

Researching, retrieving, and delivering documents and boxes as requested.

Prepare records for offsite warehouse storage as necessary.

Locate files at client request for temporary use outside of the department.

Follow-up on files that have been released outside of the department to guarantee records are returned in a timely manner.

Work cooperatively with various levels of legal assistants, paralegals, attorneys, partners, managing partners, and administration.

Ensure compliance of company retention/destruction policies. Research & problem solve issues pertaining to locating requested records.

Generate reports from the records management database as requested.

Handle sensitive and/or confidential documents and information.

Communicate with manager and client on job or deadline issues.

Job qualifications

High school diploma or equivalent.

Minimum of three years records experience in a legal environment.

Demonstrated proficiency in records management databases.

Excellent communication skills, both verbal and written.

Requires intermediate or higher computer skill level, specifically using Microsoft Office applications (Outlook, Excel, Word, etc.).

Requires strong organizational skills and attention to detail with emphasis on accuracy and quality.

Ability to work in a fast-paced team environment.

Ability to prioritize work to balance multiple projects and deadlines.

Exceptional customer service skills.

Must be able to lift up to 50 lbs. on a frequent basis.

Must be able to push, pull, bend, twist, and work standing up for long periods of time.

Vendor Direct Solutions, LLC., offers competitive benefits, including 10 paid Holidays, Paid Time Off, Medical, Dental, Vision, Life Insurance, and 401(k).

Country: USA, State: Arizona, City: Scottsdale, Company: Vendor Direct Solutions.